GST RecordKeeper 1.02
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About GST RecordKeeper 1.02 GST RecordKeeper an application designed especially for Barristers to record their practice and personal finances. It has been created primarily in response to the increased burden on all barristers to maintain up-to-date records to meet the new GST reporting requirements. It is far simpler to use (and far less expensive) than Quicken, MYOB and probably all other accounting packages you have tried. It complements your Clerk's accounts department instead of duplicating it. It does not assume or require any knowledge of accounting principles. It has everything you need to manage your GST related financial obligations and more. No double entry accounting, no journals, no reconciliations!
GST RecordKeeper is suitable for any service-industry business, although this version has been tailored especially for barristers.
The program was created by Sean Hardy, Barrister at the Victorian Bar.
Download GST RecordKeeper here:
Requires Mac OS 10.0 or later.
Works on X.5 Leopard.
Download is 31MB.Windows
GSTR_10.EXE
Requires Windows 95 or later, Windows NT 4.0 or later.
Download is 2.9 MB
Self extracting archive
Requires MS Internet Explorer 4.0 or later installed on your Windows PC.Macintosh Classic (OS 9)
Requires a PowerMac. This is the System 9 version. Download is 2.4 MB
Self-extracting archive.
The Demo version is a functioning 30 day time-limited copy of the software. Try it for a week, put a dozen records in each data file, and you will see how easy it is to keep your records up to date and your financial information instantly available.The demo version can be registered by purchasing a registration code.More info can be found in the Read Me file, which also contains the terms and conditions of the licence agreement which applies to all use of the software.
Upgrades
From time to time upgrades are published. You can import data from older versions into the upgraded version. You should also make sure you keep a back-up of your files prior to doing any upgrade of the program.
GST RecordKeeper costs $125.00.
The demo version will eventually expire unless a registration code is entered. Registration codes can be purchased by sending a cheque for $125.00 to Sean P. Hardy, c/- Clerk R, Owen Dixon Chambers, 205 William Street, Melbourne 3000, or DX 91 Melbourne. Registered users can get technical support from S. P. Hardy via phone and email. Click the "Register" button within the program for full details on how to register.
Support
You can ask questions, report problems, make feature requests and send all feed-back about the software, about the ftp site and this site by email to Sean Hardy.
Features requested by users have been and continue to be incorporated in the program. So far, no barrister has suggested the program should have bank reconciliations. This is not surprising. Although most barristers have heard of bank reconciliations, not many have ever seen one, nor do they want to. This program is designed to replace the "shoe-box" style accounting systems many sole-trading businesses use. It is not designed to be a fully-featured accounting program.
Please ensure that you make regular back-ups of your GST Recordkeeper files so as to avoid the anguish of data loss when your system inevitably crashes and/or viruses corrupt your data.
Screen shotsExpenses Form
Expense List
Expense Report
Search Expenses
Business Activity Statement
Income Form
Income List
Main Menu
Main Menu Help Screen
Help screen example
Categories
Suppliers
Suppliers List
Address Book & CalendarThe screen shots do not adequately show the ease of use of the software. Download the demo and give it a try.
About Bank Reconciliations
The Corporations Law requires companies to maintain accounting records to a standard that necessitates bank reconciliations. Most accountants say that bank reconciliations are necessary for most businesses to maintain proper accounting records. Many accountants advise that sole-practitioner businesses, such as barristers, do not need bank reconciliations. This is because many sole-practitioners are not corporations, and business expenses often do not get paid solely from a business account but there is often a blurr between private and business record keeping.
A bank reconciliation is the act of matching every income and expense record to a business bank account entry and thus proving that the business accounts do not contain errors.
For barristers who do not constrain their practice income and expenditure to a single bank account, the cost of performing bank reconciliations is usually greater than any real or perceived benefit.
GST RecordKeeper does not require you to do bank reconciliations, and does not have any double-entry accounting features at all. This is what makes it relatively simple to use. Some barristers who wish to do bank reconciliations have chosen to maintain a set of accounts in a program such as Quicken or MYOB, but continue to do all their GST related accounting in GST RecordKeeper because of its ease of use and flexibility.
Updates and Fixes History
10 March 2008
Compiled a new version of the software to run on Macintosh OSX.5 Leopard. No significant changes to the program.3 November 2000
Added PAYG withholding tax calulations, and improved Categories to allow withholding tax to be allocated to wages. Withholding tax fields of BAS now automated. Added automatic back-up feature. Improved Help information, and improved registration process. Added ability to instantly sort income lists by quarter or year. Your clerk can now be selected from a pop-up list. UPDATED INCOME, EXPENSES, SUPPLIERS, MAIN, CATEGORIES AND ADDRESS BOOK.17 October 2000
Made negative income and expenditure amounts appear correctly in list views. Demo version will not make reports if more than 30 records are made. Improved Income Summary on Main Menu, and improved Help. Eliminated some minor discrepencies caused when rounding off fractions of cents while calculating GST. Simplified data importation procedure.2 October 2000
Fixed a problem in the list view of Income records where not all income was being displayed in the list for the first income category, and it was possible for the net income amount to be incorrect in the second income category list view. Updated INCOME.USR.
5 September 2000
Printing of reports is improved. Selection of landscape and portrait views is automatic and correct. Printing list views will automatically select "Records Being Browsed" instead of having to manually select this setting. Reports now sort by date correctly. Corrected problem where clerk's receipts were not correctly matching the corresponding Expense record if the data had been imported following an update. Added ability to customise the percentage of business use for an expense. Updated EXPENSES.USR, ADDRESS BOOK .USR, REPORTS.USR, INCOME.USR19 August 2000.
Fixed a problem printing Expense Reports in which GST tax credit subtotal amounts were not calculating correctly: update EXPENSES.USR17 August 2000.
Added a financial summary window to the Main menu screen: update MAIN.USR.16 August 2000.
Fixed the BAS Report which did not always display the correct income figures: updated REPORTS.USR and INCOME.USR. Added a password security feature to allow the program to be locked with a customisable password: update MAIN.USR.12 August 2000
Full product released.7 July 2000
First public beta release.
Sean Hardy
Barrister
